Days like today seem to validate the old proverb of “do not count your chickens before they hatch” as my goals had been taken onto a detour. While the main goal of finishing the encoding of the Senate Files Series of the George L. Stuart, Jr. Collection into the finding aid was indeed achieved, I spoke too soon as my plans to have a decent portion of the Campaign Files Series were dashed due to unforeseen events. Instead, I offered my support toward Ms. Rubin and colleagues Brandon Nightingale and Kryslynn Collazo as they gave a presentation about diversity in the archives from their research based on their collections.
The beginning of the shift began just as those of the recent past: I commandeered a computer and resumed encoding the finding aid. Boxes 44 and 45 were encoded with little difficulty. The only problems encountered involved later additions to the series. Boxes that were sorted after Box 79 were not yet numbered, so I raised my concerns to Mr. Ogreten. Mr. Ogreten said that every box had to be numbered and I had already arranged the additional boxes by series, so the boxes (including the tubes holding the large posters) were designated Boxes 80 through 93.
After making the physical changes to the collection, the Excel spreadsheet was updated to reflect those changes. As I prepared to finish the Senate Files Series, Rebecca Hammond approached those of us working in the office and asked if anyone would like to attend a presentation that Ms. Rubin was going to give at the Barbara Ying Center. She and Chris Saclolo were going to leave around 10:45 AM and the presentation would last until 12:30 PM. Since Ms. Rubin is one of my mentors, I wanted to show my support by attending. I had just all but coded the Senate Files Series’ ending tag before I had to leave.
After crossing campus to the Barbara Ying Center, we were joined by other faculty for the presentation (Mr. Benjamin himself would arrive just before the presentation began). Ms. Rubin’s presentation, “The Past is Present: Diversity in the University Archives at UCF,” comprised of an overview of the Special Collections (briefly) and University Archives, a sub-presentation by Brandon Nightingale that discussed researching the history of the African American Student Union, the research experience by Dr. Cyndia Morales Muñiz in gathering information regarding the history of the Latin American Student Association, a sub-presentation by Kryslynn Collazo discussing researching the collections related to the Office of Diversity and Inclusion, Ms. Rubin’s own experience of being involved with gathering materials for collections related to the 2016 Pulse Nightclub Shooting, and closing statements regarding diversity and the archives. Unfortunately, the presentation had taken too much time and there was little room for a lengthy “questions and answers” segment (a few questions were answered, though).
After congratulating my mentor and colleagues, we returned to the office. With less than thirty minutes left in my shift, the only additions to the finding that could be made was to create the Campaign Files Series section and enter the first folder. I saved my work, logged off the computer, said farewell to the staff as I left for the day.
In review, the Senate Files Series was completely encoded, a presentation was attended, and the Campaign Files Series section in the finding aid was begun. Tomorrow, should there be no further interruptions, a significant portion of the Campaign Files Series is expected to be added to the finding aid. Until then, enjoy the rest of the afternoon and stay safe. Bye!