October 16, 2018 – “Just Out of Reach”

Hello, everyone!

As I previously stated, the current step in the processing of the George L. Stuart, Jr. Collection is encoding the finding aid. There are a few developments that are looming over the process that could put a damper on any progress done with the collection. Most notably is the platform move from Archon to ArchiveSpace and fortunately, we have not received a cease and desist order on uploading files onto Archon at the moment. While racing against the clock to complete the finding aid before the order comes, my current  progress by the end of today’s shift had completion of the Senate Files Series just out of reach!

After entering the office and greeting my colleagues, my immediate action was to commandeer a computer and resume encoding the finding aid. Starting from Box 34 to Box 38, most of the folders that needed to be entered were the Senate Bills. Unlike relabeling each folder, this step was much quicker to complete. There were a few moments where a box needed to be physical examined to confirm some inconsistencies encountered in Excel Spreadsheet and the label.

Box 38 seemed to be in constant need reexamination. For example, a group of folders labeled the Senate Information Services had a date range from 1990 to 1992. I needed to confirm that the contents had materials from 1991 and 1992 so the date range for the series as well as the collection would be reflected properly. Upon closer inspection, there were not any documents from those years in question. I theorized that the documents within the group were held in the Senate Information Services from their collection in 1990 until 1992, rather than holding materials from those years.

Nevertheless, I continued encoding files at a great pace. As I was encoding folders from Box 39 (If I remember correctly), Rebecca Hammond, our senior library technical assistant (i think that is her job title), said that Mr. Benjamin and Mr. Ogreten required me and Chris Saclolo to assist them at the loading dock on the first floor. They had gathered more materials from the Oviedo fertilizer company they have been collecting from. When we began unloading the boxes, I noted the fewer number of boxes that had been collected in comparison to past trips. Thankfully, there was room for the new additions in the holding area for the new materials.

Once the boxes were safely stored for the moment and I assisted Chris in storing the dolly, we returned to the office to resume normal procedures. I kept encoding more folders until, much to my surprise, I reached Box 44. Unfortunately, my penetration into the box would be shallow as my shift at come to a close. As I left the office, I was pleased with the progress made in encoding ten boxes worth of folders into the finding aid.

In review, ten boxes worth of material was encoded into the finding aid and more boxes were unloaded for the new collection being assembled. Tomorrow, the Senate Files Series will certainly be encoded in its entirety and maybe a decent portion of the Campaign Files Series will also be encoded. Until then, enjoy the rest of the evening and stay safe! Bye!

Author: 57r3l574d

I am currently a Graduate Student at the University of Central Florida and simultaneously employed by the university library's Special Collections and University Archives as a Other Personnel Service (OPS) Student. Expected to graduate in 2019 with a History MA - Public History Track.

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