October 2, 2018 – “Troublesome Arrangements”

Hello, everyone!

Most of the day at the archives was devoted to reintegrating the leftover folders into George L. Stuart, Jr. Collection. There was some excitement to disrupt the status quo in the office as a new member of the staff was introduced to us! Her name is May (I think) and she was given a tour by Mr. Ogreten and given a walkthrough of basic procedures. While the rest of us were diligently processing our respective collections, she was sitting in the reading room and digesting the required books and regulations I once had to read. It is always nice to see new faces in the office and I hope she stays longer than a semester! Regardless, I remained focused on my work.

After retrieving the “leftovers box,” I began filtering through the Excel spreadsheet to check if the folder that was presently being examined had been recorded. A vast majority of the time these folders had the misfortune of being overlooked initial reorganization of the collection and their entries in the spreadsheet already notified what series they belonged to. However, there were folders that somehow eluded notice as the spreadsheet was created and entries had to be created based on their content. While this process may seem like a troublesome arrangement, it pales in comparison to having to renumber folders in either the Correspondence Series or the Multimedia Series (particularly the Newspaper Clippings subseries).

There were at least four folders that had to be reintegrated in either the Correspondence Series or the Multimedia Series’ Newspaper Clippings subseries. Not only does each folder have to be sorted chronologically within the respective series, but the numerical order of the folders have to be relabeled on each of the folders. One of those folder groups contained forty-five folders and each one had to be relabeled. This particular folder group was contained into three boxes, so each box had to be retrieved in order to have the folders relabeled. To add another layer to an already bothersome experience, the size of the folder in question had to be accommodated.

In order to accommodate large-content folders, the back folders had to be shifted into the succeeding boxes. This train of shifting folders eventually pushed several folders out from the last box. Immediate regret swept over me for putting away the half-box that previously held leftover folders.  The same half-box has been temporarily designated as Box 79 until all the leftovers have been reintegrated. Judging the size of the remaining ten folders, a bigger box may be needed. Thankfully, there are no more folders left from the Correspondence Series or the Multimedia Series’ Newspaper Clippings subseries.

While I was working diligently on the collection, Mr. Ogreten came and announced that Mr. Benjamin had approved my request for more VHS cassette covers. Mail had also arrived today that contained two twenty-five pack empty sleeves to place the business cards in. Upon learning this information, I readjusted my priorities to handle these tasks once the leftovers were reintegrated.

By the end of the day, there were ten folders left. I was at a research standstill by desperately trying to find information about when George L. Stuart, Jr. announced Pat Frank as his running mate in the gubernatorial primaries (it was in the early spring of either 1989 or 1990) in order to date some campaign stickers when my shift ended. After returning the leftover box to an empty shelf space with the rest of the collection, I said farewell to the staff and left for the day.

In review, a staff member has joined the archives, more folders were reintegrated, and new supplies were delivered. Tomorrow, my goal is to potentially finish the leftover folders. Until then, enjoy the rest of the afternoon and stay safe! Bye!

Author: 57r3l574d

I am currently a Graduate Student at the University of Central Florida and simultaneously employed by the university library's Special Collections and University Archives as a Other Personnel Service (OPS) Student. Expected to graduate in 2019 with a History MA - Public History Track.

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