September 6, 2018 – “New Changes on the Horizon”

Hello, everyone!

As the sun sets on the post-Labor Day work week, new changes are rising from the horizon. Mr. Ogreten informed me of a monumental shift regarding the platforms finding aids will be hosted from. Also, the George L. Stuart, Jr. Collection has become one step closer to completion and a new challenge has presented itself. So without further ado, the report of today’s events can fill in the details.

After placing my backpack in my locker as I walked into the office,  I immediately retrieved Box 71 and resumed relabeling all of the folders. No real difficulties hindered my progress other than needing to sharpen my pencil every so often.  Though, at one point I thought I had miscalculated the number of folders in the box. I discovered I mislabeled one of the folders and the count was inaccurate as a result. Thankfully, only a few minor adjustments needed to be made to restore the correct count.

In the midst of relabeling the folders of Box 71, Mr. Ogreten approached me and told me of some startling changes about to take place in the archives. The decision had been made to switch from using the Archon software to using a software called ArchiveSpace for making finding aids. Archon (http://archon.org/about.php) was the program I had been using until recently to create the finding aids for the collections featured on this blog. As such, I will probably need to update the links to those collections on my resume. As for the blog, I will post the new links in an entry when the system is fully implemented.

Mr. Ogreten told me that he did not know when exactly when the transfer process would take place, but he reassured me that a different group would in charge of transferring the information from the old finding aids onto the new ones. Concerning the George L. Stuart, Jr. Collection, he wanted to check if the finding aid could be created sooner or later. I told him I was still relabeling folders and making entries in the spreadsheet, but perhaps Courtney was available for the task. Mr. Ogreten told me he would to talk to her about it when she came in later in the day.

After my conversation was over with Mr. Ogreten, I searched for what the Archive Space was. As I read ArchiveSpaces’ official website (http://archivesspace.org/about/history), I was surprised to learn that Archive Space was formed from the integration of Archon and a program called the Archivists’ Toolkit. Based on this information, perhaps integrating the finding aids will not be as difficult than previously thought. Nonetheless, I continued relabeling folders.

Eventually, Box 71 was completed and shelved. However, Boxes 72 through 74 proved to be more challenging. The boxes contained newspaper clippings from 1990 and was the largest of the subseries. The best course of action I  could muster was to sort through the generic folders and place the contents in the appropriate “month” folders (or the subsequent folders of the same designation). Nonetheless, this was a process that would not be completed by the end of the day.

As I was sifting through folders, Courtney arrived for her shift. After exchanging greetings, I told her to see  Mr. Ogreten about the upcoming changes. Courtney then asked if there was anyway she could help with the George L. Stuart, Collection and the both of us agreed that the remaining portions of the old collection could be downsized. When she had finished, five boxes were removed due to the downsizing of their contents. I thanked her and continued to sift through the next miscellaneous folder.

Though Courtney helped make the collection more concise, she returned to her side project as there was nothing for her at the moment. Not long after, the time for my departure approached and I returned Boxes 72 and 74 to an easily accessible area for me to retrieve them next week. As I left, I thanked Courtney and said farewell to the rest of the staff.

In review, Box 71 was completed, Boxes 72 through 74  were being sifted through, and I was told of a new system for finding aids by Mr. Ogreten. Next week, Boxes 72 through 74 will remain top priority and perhaps I can begin relabeling them. Until then, enjoy the weekend and stay safe! Bye!

Author: 57r3l574d

I am currently a Graduate Student at the University of Central Florida and simultaneously employed by the university library's Special Collections and University Archives as a Other Personnel Service (OPS) Student. Expected to graduate in 2019 with a History MA - Public History Track.

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