May 29, 2018 – “Descriptive Error”

Hello, everyone!

Memorial Day weekend was a time to reflect on those who gave their lives in service of the United States Armed Forces, but it also gave me some hours to make up on Friday (approximately seven hours). The start of this “short” week does have some major news: the Howard W. Eves Audio Collection (the official name still has to be approved by the Department Head, David Benjamin) is finished for now. Today, the finding aid was completed after the bulk of my hours were devoted to it. However, there is still some work that needs to be done with the collection.

The day began with consulting with Mr. Ogreten regarding how the collection was to be organized in the finding aid and tuning the finer details in the description. First, the collection is not an interview series conducted by Professor Doug Brumbaugh with Professor Eves, but recordings by a student attending Professor Eves’ spring semester class at the University of Central Florida circa 1990. But, the identity of this female student is currently unknown. I theorized that Max Bell, the Professor Emeritus from the University of Chicago who donated the collection to the archives in 2010, received the audio cassettes from Professor Brumbaugh and maybe a daughter of Brumbaugh’s attended Eves’ class (thus is the one who recorded the audio cassettes). Obviously, records would need to be consulted to confirm this theory. Another note is that Professor Bell noted that these cassettes were copies, so are these recordings even original to begin with or is this, too, part of Dr. Bell’s impression of what he donated? This is just part of the mystique of the collection.

The pondering of those theories aside, the first step was to rehouse the collection. A simple task, an archival box that could fit the collection was found and I placed the collection in numerical order to the best of my abilities. With the box prepared, naturally the box would need new labels. Unfortunately, the collection still needs an official name approved by the Head of the Department, David Benjamin, and he is currently on vacation until Thursday. So, any further labeling would have to be done after he returns. All that was left was the finding aid.

After checking with Mr. Ogreten on how the audio recording would be listed in the finding aid, I began coding the finding aid. The coding was time consuming, not because of listing the audio collection but due to the Library of Congress Authorities (https://authorities.loc.gov/cgi-bin/Pwebrecon.cgi?DB=local&PAGE=First) that had to be attributed to the collection. Aside from Dr. Eves himself, all the related subjects and subheadings like “Mathematics, Ancient–Greece–History.” had to be added. They were numerous! Eventually, this hurdle had been cleared and the finding aid was put to review by Mr. Ogreten.

Some time has passed since I had done a finding aid and it was apparent with the corrections to had to be done. Among them was an old foe, ampersand. Unfortunately, there was one mistake I made that could not be found. Somehow I made an error in the descriptive tags when I was listing the audio recordings. Even when I left for the day I could not find what I did wrong! I apologized to Mr. Ogreten and said that I would redo the coding if this error could not be found.

With the progress of the Howard W. Eves Audio Collection (name pending) halted, Mr. Ogreten had me talk to one of few staff member remaining who currently is working the George L. Stuart Collection. She explained where she was in the process and what my duties would. It should be noted that she is also leaving within a couple of weeks, so I am basically picking what everyone has left off. This includes reorganizing by merging related items together under a single, respective theme.

So, with the Howard W. Eves Audio Collection (name pending) at a stand still, I am to be shuffled to the George L. Stuart Collection. Hopefully, I can be helped along the way because the collection is consisted of eighty boxes! On that note, I will record the happenings of that experience tomorrow. Enjoy the rest of the evening and stay safe! Bye!

 

Author: 57r3l574d

I am currently a Graduate Student at the University of Central Florida and simultaneously employed by the university library's Special Collections and University Archives as a Other Personnel Service (OPS) Student. Expected to graduate in 2019 with a History MA - Public History Track.

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